Privacy Policy

Last Updated: January 6, 2026

This Privacy Policy explains how National Hoops Foundation Inc. ("National Hoops Foundation," "Foundation," "we," "us," or "our") collects, uses, stores, and protects personal information provided by participants, families, volunteers, donors, and visitors to our website.

By accessing our website, submitting information, making a donation, or participating in Foundation programs or events, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following categories of information:

Personal Information

Information voluntarily provided during registration, donation, or website interaction, including:

  • Full name

  • Mailing address

  • Email address

  • Phone number

  • Date of birth or age (for youth participants)

  • Parent or legal guardian contact information

  • Emergency contact information

  • Medical or health-related information disclosed for safety purposes (such as allergies, injuries, medications, or physical limitations)

Payment Information

When processing program fees or donations, payment information is collected securely through trusted third-party payment processors. The Foundation does not store full credit card numbers or sensitive payment credentials on its servers.

Volunteer Information

For volunteers, we may collect:

  • Background check information

  • Government-issued identification

  • Training certifications

  • References and application responses

Technical and Usage Information

Information collected automatically through website analytics and logging tools, including:

  • IP address

  • Browser type

  • Device type

  • Pages visited

  • Referring websites

  • Date, time, and duration of visits

This information is used to maintain website security, analyze usage trends, and improve user experience.

2. How We Use Your Information

We use collected information for purposes consistent with our nonprofit mission, including:

  • Registering participants for programs and events

  • Communicating schedules, updates, safety notices, and announcements

  • Processing program fees and charitable donations

  • Administering scholarships and financial assistance

  • Supporting participant health, safety, and emergency response

  • Conducting program evaluation, reporting, and grant compliance

  • Managing volunteer screening, training, and compliance

  • Improving website functionality and organizational services

  • Complying with legal, regulatory, and insurance requirements

We may use aggregated or de-identified data for analysis, reporting, fundraising, or grant applications.

3. How We Share Information

The Foundation does not sell, rent, or trade personal information.

We may share limited information only in the following circumstances:

Service Providers

With trusted third-party vendors who support Foundation operations, such as:

  • Payment processing platforms

  • Email and communication services

  • Event registration tools

  • Volunteer background check providers

  • Website hosting and analytics services

These providers are contractually required to protect personal information and use it solely for authorized purposes.

Medical and Safety Situations

When necessary to protect participant health and safety, information may be shared with:

  • Emergency responders

  • Medical professionals

  • Appropriate safety or regulatory authorities

Legal Obligations

Information may be disclosed if required by law, including compliance with:

  • Court orders

  • Subpoenas

  • Law enforcement requests

  • Applicable federal, state, or local regulations

Donor Recognition

Donor names may be included in public acknowledgments, reports, or publications unless anonymity is requested.

4. Data Security

The Foundation implements reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, misuse, loss, or alteration.

Despite these efforts, no electronic data transmission or storage system can be guaranteed to be 100% secure. Submission of information is done at your own risk.

5. Photography, Video, and Media Use

The Foundation may photograph, video record, or otherwise capture images of participants during programs or events for nonprofit promotional, educational, archival, or fundraising purposes.

Parents or guardians may submit a written request to restrict photography or identification of their child, and the Foundation will make reasonable efforts to honor such requests.

6. Cookies and Tracking Technologies

Our website may use cookies, pixels, and analytics tools to:

  • Improve website functionality

  • Analyze traffic and usage patterns

  • Enhance user experience

Users may control or disable cookies through browser settings. Disabling cookies may affect certain website features.

7. Third-Party Links

The Foundation’s website may contain links to third-party websites. We are not responsible for the privacy practices, content, or security of external sites. Users are encouraged to review third-party privacy policies before submitting personal information.

8. Children’s Privacy

The Foundation does not knowingly collect personal information directly from children under the age of 13 without parental or legal guardian consent.

All youth participant information is submitted by a parent or guardian as part of program registration or participation.

If we become aware that information was collected improperly, we will take steps to delete it promptly.

9. Data Retention

Personal information is retained only for as long as reasonably necessary to:

  • Deliver programs and services

  • Maintain accurate participant, donor, and volunteer records

  • Meet legal, regulatory, insurance, and reporting obligations

Volunteer background check information is retained in accordance with child-safety regulations and applicable laws.

10. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

  • Request access to personal information we hold about you

  • Request correction of inaccurate or incomplete information

  • Request deletion of personal information, subject to legal and operational requirements

  • Opt out of non-essential communications

Requests may be submitted using the contact information below.

11. Changes to This Privacy Policy

The Foundation may update this Privacy Policy from time to time. Changes will be posted on our website with an updated “Last Updated” date. Continued use of our website or services constitutes acceptance of the revised policy.

12. Contact Information

If you have questions, concerns, or requests related to this Privacy Policy, please contact:

National Hoops Foundation Inc.
Email: contact@nationalhoopsfoundation.com
Phone: +1 (978) 496-8898